Your Guide to Duplicate RC Book Online & Offline 2024

If you've ever found yourself rummaging through your glove compartment in a frantic search for your car's RC (Registration Certificate), only to come up empty-handed, you're not alone. Many of us have experienced that moment of panic. But fear not! Getting a duplicate RC is easier than you might think.

What is a Duplicate RC Book and When and Why Would You Require One?

A Duplicate RC Book, also known as a Duplicate Registration Certificate, is an official document issued by the Regional Transport Office (RTO) that serves as an exact replica of your original RC Book. It acts as legal proof of your vehicle's ownership and registration, essential for various purposes such as Car Insurance, e-challan payments, and compliance with traffic regulations.

You'll need a duplicate RC Book if your original RC is:

• Lost
• Stolen
• Damaged
• Destroyed

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How to Apply For a Duplicate RC Online?

The Indian government has simplified the process of obtaining a duplicate RC by introducing an online application system. Here's a step-by-step guide:

1. Head to the Parivahan Sewa website.
2. Select your state and the RTO office where your car is registered.
3. Enter your car's registration number and other required information.
4. Select the option for "Issue of Duplicate RC" and fill out the application form.
5. Upload scanned copies of the necessary documents.
6. Pay the fee for the duplicate RC using a debit card, credit card, or net banking.
7. Receive a confirmation with a tracking number to monitor the application status online.

Documents Required for Issuing Duplicate RC Online

The documents needed include:

• Application in Form 26
• FIR (if applicable)
• Pollution under control certificate
• Application fee payment receipt
• Proof of Identity and Address
• Valid insurance certificate
• Chassis & Engine Pencil Print
• Signature Identification of owner
• Affidavit stating that RC is lost and has not been impounded

Check: RTO Full Form & What Exactly Is RTO?

How to Apply For a Duplicate RC Offline?

To apply for a duplicate RC offline:

1. File an F.I.R at the nearest police station in case of a lost or stolen RC.
2. Provide essential details of the vehicle at the RTO office.
3. Obtain a notarised affidavit confirming the loss of the RC.
4. Submit the police complaint copy and other required documents at the RTO.
5. Complete Form 26 and attach necessary documents.
6. Submit the application along with the fees for the duplicate RC.

Documents Required for Issuing a Duplicate RC Offline

Required documents include:

• Form 26 for the application
• NOC from the financier (if any)
• Original “Registration certificate” in case of damage
• Affidavit specifying the loss of the RC
• Insurance policy certificate
• PUC certificate
• Passport size photographs
• F.I.R (if the RC is lost)
• Address proof of the vehicle owner

Duplicate RC Fee Structure

The fee structure for a duplicate RC varies depending on the vehicle type. Here's a breakdown:

• Motorcycle: ₹150
• Non-Transport Light Motor Vehicle: ₹300
• Transport Light Motor Vehicle: ₹500
• Heavy Goods Vehicle: ₹750
• Imported Motor Vehicle: ₹2,500

How to Track the Status of a Duplicate Registration Certificate?

To monitor the progress of your duplicate RC application, you can utilize the official Parivahan website's tracking system. Here's a simple guide to tracking the status online:

1. Visit the official Parivahan website.
2. Navigate to the section dedicated to "Online Services" and select "Vehicle-Related Services."
3. Choose your state from the dropdown menu under the "Select State" section.
4. Select your respective Regional Transport Office (RTO) from the available options.
5. Click on "Proceed" to move to the next step.
6. Now, locate and click on the "Status" tab.
7. Input your application number into the designated field and hit "Submit."
8. Upon submission, you'll be presented with real-time updates regarding the status of your duplicate RC application.

This tracking feature allows applicants to stay informed about the progress of their request, providing transparency and peace of mind throughout the process.

Difference Between RC Renewal and Duplicate RC

Understanding the disparity between RC renewal and obtaining a duplicate RC is crucial. Here's a breakdown of the key distinctions:

• RC Renewal: This process is necessary when your existing RC document has surpassed its official validity period. Renewal ensures that your vehicle remains legally registered and compliant with regulations. It involves updating essential information and extending the validity of the RC for continued usage.
• Duplicate RC: On the other hand, a duplicate RC is sought when the original registration certificate is lost, stolen, damaged, or misplaced. Rather than renewing the existing document, a duplicate RC is issued as a replacement, mirroring the details of the original. It serves as a legal alternative to the lost or compromised RC, enabling vehicle owners to maintain legal compliance and ownership documentation.

While both processes involve administrative procedures with the Regional Transport Office (RTO), the underlying reasons and outcomes differ significantly. Renewal focuses on extending the validity of the existing RC, whereas obtaining a duplicate RC addresses the need for a replacement due to loss or damage.

Problems in Getting a Duplicate RC

Despite the streamlined processes, obtaining a duplicate RC can present several challenges. Here are some common hurdles encountered by applicants:

• Incomplete Documents: Failure to provide all required documentation can delay the application process significantly. Ensuring that all necessary forms and supporting materials are submitted accurately is essential to avoid processing delays.
• Verification Issues: Discrepancies or inconsistencies in application details compared to RTO records may arise, leading to verification issues. These discrepancies could stem from typographical errors, missing information, or changes in ownership not reflected in the system. Resolving these discrepancies promptly is crucial to expedite the application process.
• Network Issues During Online Applications: Online application systems may encounter technical glitches or connectivity issues, disrupting the submission process. Maintaining a stable internet connection and double-checking application details before submission can help mitigate these challenges.
• High Demand and Backlogs: During peak periods, RTOs may experience a surge in application volumes, resulting in processing delays and backlogs. Submitting applications well in advance of deadlines can help minimize wait times and ensure timely processing.

Navigating these challenges requires patience, diligence, and proactive communication with the relevant authorities to address any issues promptly.

Processing Time to Get a Duplicate RC

The duration required to obtain a duplicate RC varies depending on several factors, including the complexity of the application and the workload at the Regional Transport Office (RTO). However, in most cases, applicants can expect to receive their duplicate RC within a timeframe ranging from two weeks to one month. Utilizing resources like the CarInfo platform can also aid in expediting the process by providing relevant information and assistance throughout the application journey.

Factors influencing processing time include the completeness of the application, verification procedures, and the efficiency of administrative processes at the RTO. While applicants may experience varying wait times, adherence to documentation requirements and proactive follow-up can expedite the process and ensure a swift resolution.

Conclusion

Obtaining a duplicate RC doesn't have to be daunting. Whether you choose the online or offline route, following the outlined procedures diligently will ensure a smooth experience. Stay proactive, gather all necessary documents, and seek assistance if needed. With patience and preparation, along with leveraging tools like service history, buy & sell cars platforms, and resources such as the CarInfo app, you'll soon have your brand new duplicate RC, ready to hit the road with confidence.